Students who are members of military reserve units and who are called into active duty are eligible to receive full refund of payment made for tuition and pro-rated refund of payment made for student fees exclusive of the health insurance fee. Such students are also eligible to receive pro-rated refund of payments made for room and board if living in university residence halls.
Students who are members of military reserve units and who are called into active duty must contact:
The students’ college advisement office is available to answer questions that students may have concerning academic status at the university and re-enrollment after return from active military service.
In addition to processing requests for refunds, the Vice President for Student Affairs & Enrollment Management Office is available to answer general questions.
Questions related to Student Financial Aid: Students who are called into active military service may have questions about student financial aid. Since these students have only a limited amount of time between notification that they are being called to active duty and their report dates, the Student Financial Aid Office has designated its Assistant Director as the contact person to insure that these students have opportunity to address concerns about financial aid. The concerns addressed include questions about financial aid currently being received and concerns about applications for financial aid upon return from active military service. Also see Important news about student loans.
Questions related to housing: Students living in university residence halls who are in reserve units receive assistance and pro-rated refunds when called into active duty. These requests are processed by the Division of Student Affairs & Enrollment Management.
Housing and Dining Services also provides assistance to students living off-campus who are entering active duty. Students may use the off-campus housing services in Housing & Dining Services to list off-campus housing available to sublet.
Legal questions: Students’ Legal Assistance provides assistance to individual students who are called into active service and who have legal questions. In addition to providing assistance to students called into active military duty, the office is available to answer questions and provide assistance to students who are roommates of those called into active military service and living in off-campus housing.
Counseling support services: Counseling and Student Development provides daytime emergency coverage for individuals and on-call crisis intervention when offices are not open. Counseling and Student Development staff are available to provide crisis intervention for living units (e.g., residence halls, fraternity houses, etc.) in the event of a student death, including death of a former student serving in military service. (It should be noted that the various campus ministries are available and willing to hold memorial services in the event of the death of former students who are in the military service.) The Counseling and Student Development Center will also provide referrals for students needing to leave the university and seeking therapy.
In addition to Counseling and Student Development, the Counseling Lab (Graham Hall 416, 753-9312), the Family Center (Wirtz Hall, Lucinda at Garden entrance, 753-1684), and the Psychological Services Clinic (Psych-Math Building, 753-0591) provide on-campus counseling services.
Other Agencies and Organizations: The DeKalb County Chapter of the American Red Cross (756-7339) provides emergency communication services in the event of a death, birth, serious illness, or emergency breakdown in child care arrangements for service men and women.
The Lombard Mennonite Peace Center provides draft counseling, workshops on conflict resolution for conflict on a personal or national level, etc. Contact the Mennonite Peace Center at: 1263 S. Highland Ave, Suite 1N, Lombard, IL 60148, (630) 627-0507.
PROCEDURES FOR STUDENTS WHOSE MILITARY
RESERVE UNIT IS ACTIVATED
Students who are members of military reserve units who are alerted that they may be called into active duty need to plan for the possibility that they will have to leave the university prior to completing the academic term. Most often the student will need to withdraw from the university; however, an exception for the need to withdraw may occur if the call to active duty occurs near the end of the academic term when the student has completed all or most course requirements. In such situations, students should consult with their instructors.
A student whose military reserve unit is called into active duty and who needs to withdraw from the university must:
1. Withdraw from the university through his/her academic advisement office. This may be done in person OR in writing.
College of Business
Barsema Hall 201
Ms. Lori Marcellus, Director, Undergraduate Studies
753-1325
College of Liberal Arts & Sciences
Zulauf Hall 201
Ms. Jill Boersma, Director, Academic Advising
753-0305
College of Visual and Performing Arts
Music Building 141
Dr. Richard Holly, Associate Dean
753-1635
College of Law
Swen Parson
Ms. Robin Boyes, Director, Budgets and Records
753-6580
College of Education
Graham Hall 327
Ms. Margaret (Margee) Myles, Director, Advisement Services
753-8355
College of Health & Human Sciences
Wirtz 227
Ms. Sandi Splansky, Director, Academic Advising
753-1891
College of Engineering and Engineering Technology
Engineering Building 331
Dr. Mansour Tahernezhadi, Associate Dean
753-0745
Undeclared Major
Academic Advising Center
Adams Hall, room 404
Dr. Julie Schaid, Director
753-1393
Graduate School
Adams Hall 210
Dr. Brad Bond, Associate Dean
753-9402
2. Contact the Vice President for Student Affairs & Enrollment Management Office, Altgeld Hall 208, in person OR in writing to request refund of payments made for tuition (and fees and room and board, if living in university residence halls). A copy of the student’s military orders must accompany the request for refund.
A student who withdraws from the university because his/her military reserve unit has been called into active duty will receive a full refund of payment made for tuition. The assessment made for required student fees will be pro-rated except for the health insurance fee. Charges for room and board, if living in university residence halls, will be pro-rated according to check-out date.
After tuition and fees and room and board (if living in university residence halls) charges have been adjusted and any refund due has been determined, a refund check will be sent to the student at his/her permanent address. It should be noted that, if the student has received financial aid, the university may be required to refund to the source of that aid.
With the National Guard and Ready Reserves being called to active duty and U.S. troops being deployed or reassigned to other duty stations, student loan repayment may be one of the issues on the minds of soldiers and their families.
To avoid becoming delinquent on your student loans, consider the following tips:
Loan Relief
The U.S. Department of Education has issued guidance about loan relief for student loan borrowers. Provisions apply to borrowers who:
are members of the National Guard or Ready Reserves who are called to active duty for more than 30 days.
are active members of the Armed Forces who are reassigned to other duty stations for more than 30 days.OR
If you have loans in an in-school, grace period, or in-school deferment status, you may have that loan status extended for up to three years during your active duty service. If you have defaulted student loans, you may not be required to make payments during your active duty service.
Contact your loan holder for more information. Also, you may want to inquire if your military unit has someone designated to assist you with student loan questions.
Lender Code Phone Number
| IL | 829771 | 800-255-4943 |
| MI | 833077 | 800-660-2875 |
| MN | 821728 | 800-247-1092 ext.8100 |
| WI | 822135 | 800-357-0185 |